A follow-up letter is a professional courtesy for any job-seeker after sending a resume and interview.

Unfortunately, all too often a potential employee fails to write a follow up letter even after they have provided a winning resume and had a stellar interview. The old saying ‘all good things will come to those who wait’ certainly doesn’t apply here. A follow-up letter has become equally important to the resume, as well as the interview.

When you consider hiring managers and prospect employers probably go through hundreds of resumes and interviews, it is unrealistic to think you will be their first thought when the hiring process is complete. So, you will want to be sure you follow up, thanking them for their time and reminding them about your skills, talents and qualifications for the job you are seeking.

The follow-up letter, after the resume has been submitted, will be markedly different from the one you send after an interview. It is essential to send a follow-up letter so that your prospective employer will remember your resume sitting on his desk amongst all the other ones. It will set yours apart from the rest. It will also reinforce the fact that you are interested and enthusiastic about the job. It additionally shows initiative, which most prospective employers are looking for in an employee. You also might want to inquire when the interview process will begin, which will invoke further communication in regard to your resume. Sending your follow-up letter one to two weeks after you have submitted your resume is considered a suitable timeframe.

After the interview, the purpose of the follow-up letter will be similar to a thank-you note. You will want to thank the prospective employer for his or her time and show appreciation that the company is interested in you. You will also want to include the position you applied for and why you are interested, why you are qualified for the job – just as a reminder. In case you forgot to mention something during the interview, this will also be a good opportunity to convey whatever it was you forgot to say. At the very least, by sending a follow-up letter, your prospective employer will remember you by your good manners!